Agendas and Minutes

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Agendas for meetings of the Board of Commissioners are prepared and distributed by the Office of the County Manager. While a commissioner may, of course, request that an item be placed on their agenda for discussion, traditionally it has been the policy of the Board of Commissioners and Sampson County Administration that all requests to be placed upon the agenda of the Board of Commissioners first be forwarded to the County Manager (preferably in written form). The information is then reviewed by the management staff to ensure (1) that the request requires action by the Board (often requests for certain actions, approvals, etc. can be approved by the County Manager himself); (2) that the request includes appropriate and full documentation;(3) that a full and comprehensive analysis of the request is completed. Often this process entails distributing the request to various departments who then compile accurate and precise data, perform any necessary analysis, and provide a response. Thus, the process may take several days, or it may take several months. However long the process, it is the responsibility of the County Manager to exhaustively research the request prior to its presentation to the Board of Commissioners so that the board will be given enough information to make a sound, prudent and judicious decision. This is most crucial in the case of a funding request when the Board’s decision directly impacts the taxpayer’s pocketbook. It is the duty and the obligation of the County Manager and the Board of Commissioners to guarantee to the citizens they serve that such decisions are made only after careful deliberation and forethought.

Staff endeavors to distribute agenda to the Board, staff and press one week prior to the scheduled meeting. Copies of all agendas and minutes of Board of Commissioners meetings are maintained in the Office of the County Manager/Clerk to the Board and may be viewed in person on weekdays, between 8:00 a.m. and 5:00 p.m.

Board of Commissioners meeting agendas are typically available online a week prior to a scheduled meeting. Agendas from 2013 – present are available. (Past years are being periodically added.) For agendas prior to this date, please contact the Office of the County Manager at (910) 592-6308.

Official minutes of the meetings of the Board of Commissioners are posted online once they have been formally approved by the Board, which is typically after the next regularly scheduled meeting. Currently, minutes from 2013 – present are available below. (Past years are being periodically added.) For minutes prior to this date, please contact the Office of the County Manager at (910) 592-6308.