Become a Vendor

Sampson County is committed to conducting all purchasing activities in accordance with North Carolina General Statutes and pursuant to the policies adopted by the Sampson County Board of Commissioners. We strive to provide all vendors an opportunity to offer their products and services and strongly encourage minority and women-owned business to pursue business opportunities with Sampson County. Purchasing activities are conducted in such a manner as to develop and maintain good public, vendor and inter-departmental relationships. Our goal is to procure goods and services at the lowest possible cost consistent with the quality and quantity needed, so fair and open competition by legitimate and ethical means is encouraged.

Purchasing Code (does not include construction projects)

• Purchase orders are required for all purchases of any amount for all County departments. The County is not bound by any vendor commitment made by a department without the required purchase order.

• Purchases of equipment, supplies or materials valued at $90,000 or above are processed by the Finance Office through the formal bid process. Formal bids require written specifications, legal advertisements, sealed bids. Bids are awarded to the lowest, responsive, responsible bidder and requires Board approval, unless approval authority is delegated. Once bids are opened, they are available for public inspection.

• The informal bid process is utilized for equipment, supplies or materials valued less than $30,000. Bids are confidential until the contract is awarded, then available for public inspection. Bids are awarded to the lowest, responsive, responsible bidder.

• Sampson County may participate in contracts issued by the North Carolina Division of Purchase and Contract. Purchases from these contracts do not require bidding because the bidding has already been completed by the state.

• The Board of Commissioners reserves the right to reject any and all bids.

Vendor Registration

Companies doing business with Sampson County must compete a vendor registration form to create a vendor record in our financial system for purchase orders and check generation. Access the Vendor Registration Form(PDF, 126KB).

Invoice Processing

Invoices are first reviewed and approved by the department which purchased the goods or for which the service was provided. Invoices tabbed by the department are submitted to the Finance Department, matched with a purchase order and then processed for payment, with checks typically generated on the 10th, 20th, and last day of the month for mailing to the respective vendor.

Surplus Property

Sampson County holds its surplus and unclaimed property sale annually. While the time of sale depends upon the amount of items in storage, typically items may be inspected from 8:30 a.m. to 9:30 a.m. on the day of sale, with the sale beginning at 9:30 a.m. No warranty or guarantee, written or implied, is offered.

Small Cities Community Development Block Grant for Economic Development

As a recipient of a Small Cities Community Development Block Grant for Economic Development, Sampson County has developed and implemented a recipient plan to further Fair Housing which includes a complaint procedure for the purpose of receiving and responding to complaints generated as a result of perceived violations of Title VIII of the Civil Rights Act of 1968. The County's Fair Housing Plan and Complaint Procedure are available for inspection at the Sampson County Administration Building, County Manager Office, 406 County Complex Road, Clinton, North Carolina, 28328 from 9:00 AM to 5:00 PM Monday through Friday, except Holidays

Any person or persons wishing to file a complaint of housing discrimination in Sampson County may do so by informing the Sampson County Manager at (910) 592-6308 or the NC Human Relations Commission at (919) 807-4420, Toll-Free (866) 324-7474, TDD4t at (919) 807-4420 or Relay North Carolina TTY# 3-800-735-2962) of the facts and circumstances of the alleged discriminatory act or practice.

Esta información está disponible en español o en cualquier otro idioma bajo petición. Por favor, Edwin Causey, County Manager, at (910) 592-6308 or at County Manager’s Office, Sampson County Administration Building, 406 County Complex Road, Clinton, North Carolina  28328 póngase en contacto con de alojamiento para esta solicitud

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